Many businesses have personal and confidential information about their clients. It is important how businesses handle the confidential documents that they no longer require. The customer’s privacy and identity must be preserved. Businesses can be held liable if any information about customers is released or obtained from their location in any way, even by theft. This may include information such as address, phone number, spending habits, or credit card information.
Most businesses have policies in place that all customer information is shredded to protect their privacy and identity. However, in large companies this can be problematic. Not only could shredders be worn out very quickly and trash bins filled to overflowing, but employees could spend entirely too much time shredding documents and not enough time servicing customers.
There are solutions for dealing with confidential waste in these larger companies. One of the common procedures for handling confidential information requires several steps, and may require the hiring of an additional employee and a disposal service such as Shred it. However, the end results are very desirable.
First, employees are given recycling tubs, baskets or large trash cans in which they can put confidential waste. These bins are then picked up by an employee at the end of the day, and the contents are shredded in industrial shredders. Industrial shredders are much more likely to last a long period of time than smaller office shredders. In addition, this way employees’ time is better spent than in shredding documents throughout the day.
Whether the company is large or small, the problem of what to do with the shredded material is also one that must be addressed. It is not wise to simply throw out shredded materials, because they could easily be pieced together, destroying customer confidentiality. Again, there is a simple solution.
There are companies out there whose sole purpose is to help businesses dispose of confidential waste. These companies provide large trash bins for shredded materials to be emptied into. These trash bins are then collected weekly or biweekly by the company. The shredded material is immediately processed by first separating it so that it cannot be pieced together.
Different disposal companies handle the waste in different ways. Some of the companies burn the shredded material so that there is no likelihood that it is ever discovered. Other companies take the shredded material directly to a trash facility, which cuts out the possibility of trash being rummaged through at the curb or by trash company employees.
Regardless of the procedure that you choose, you should ensure the safety of confidential client information. You do not want your business held liable for information stolen from your trash receptacles. Be certain that your methods are solidly in place and cover every circumstance, and that all employees are trained and on board.